The Buckley School is a dynamic, nurturing learning community committed to equity and inclusion, and as such, seeks to hire talented employees with diverse backgrounds.

Manager of Family Engagement & Events

The Buckley School, Los Angeles’ oldest K-12 all-gender learning institution, has an opening for a Manager of Family Engagement & Events. This position serves as the primary supervisor and support for the day-to-day activities of the Parents’ Association (PA), guiding the PA leadership team and coordinating all PA-sponsored events, including The Fair, Gala, Back to School Bash, and others. This individual is also responsible for the planning and implementation of events that are sponsored by the advancement office, including cultivation and stewardship events, alumni events, and other fundraising and community building events, as well as events in which advancement plays a role, including Commencement. This individual is part of the school’s advancement team and is involved with all advancement-related activities. 

ESSENTIAL FUNCTIONS:

Parents’ Association

·       Serve as the day-to-day contact for the Parents’ Association leadership, event chairs, and other volunteer leaders

·       Work with the PA leadership and event chairs in the planning and execution for all PA-sponsored events, including The Fair, Gala, the Buckley Bash, and others. 

·       Partner with Division Heads to create information sharing opportunities with PA leadership and appropriate volunteers.

·       Develop, source, and manage fulfillment of Buckley merchandise for PA and other school events.

·       Establish agendas for PA meetings and secure involvement of administration, faculty, staff and guest presenters as needed with the assistance of the Associate Director of Advancement and organizational leadership.

·       Produce and manage PA meetings.

·       Consult with the Associate Director of Advancement to develop, update, and oversee organizational procedures for the Parents’ Association and ensure school adheres to best practices.

·       With Director of Advancement and Associate Director of Advancement, establish objectives and goals (financial and engagement) for all PA events, including the annual auction.

·       Identify, target and solicit leadership donors for fundraising events.

·       Recruit, train and support volunteers and committee members.

·       Develop and coordinate all PA-related communications, including the PA section of the Web site.

·       Coordinate all marketing materials (invitations, programs, letters, signage, etc.) and promotions for PA events via social media, web site, and other communications channels, as appropriate.

·       Work with division heads and other school leadership to identify and execute parent/guardian education opportunities.

General Event Management

• Produce events sponsored by the advancement office, including but not limited to cultivation and stewardship events, alumni events, and other fundraising and community building events.

• Work with appropriate staff and volunteer leadership to conceptualize events, including the purpose, targeted audience, key themes and messages, location and timeline.
• Identify and manage vendors, including contacts at outside venues, caterers, party rentals, florists, etc. and work with the business office to ensure contracts adequately protect the school.
• Coordinate all marketing materials (invitations, programs, letters, signage, etc.) and promotions of events via Web site, social media and other communications channels, as appropriate. 
• Develop briefings for Buckley administrators, trustees and others on their roles in events, including, if necessary, a briefing packet (guest list, program, script, etc.) about the event with adequate lead time.

·       Provide regular reports on engagement and fundraising goals and achievements for the Advancement Committee of the Board of Trustees

• Staff events, when appropriate, to ensure program runs smoothly.
• Prepare financial report on designated events/programs.

RESPONSIBILITIES/DUTIES/TASKS:

Parents’ Association

• Utilize volunteers in appropriate roles to assist with event planning and implementation.  May include the formation and leadership of committees, including but not limited to conducting meetings.

·       Oversee processing and acknowledgement of event registrations, sponsorships, and tickets.

·       Develop events and communications calendar for the year of PA events and for each specific event.

·       Manage and integrate the auction management software.

·       Develop and monitor PA budget, including reconciliation with the business office. 

General Event Management

• Manage event registrations, nametags, seating arrangements, and other details (security, etc.).
• Manage event budget and reconciliation process with the business office. 
• Provide event management support, which can include registrations/guest list, parking requirements, hospitality, seating, etc., for select school-wide events, including Commencement.
• Work closely with Plant Operations and Head of School Office regarding calendar of events, space availability and staffing needs (security, etc.), and participate in regular calendar committee meetings to ensure the master calendar and the calendars of key presenters/attendees are current. 
• Prepare a written evaluation of designated events/programs, including conferring with appropriate people to analyze successes and areas for improvement. 

General

• Participate in the life of the school by attending assemblies, games, concerts, galas, and other school events.

·       Various duties, including serving as an advisor, and taking on other responsibilities as may be assigned by the Head of School.

EDUCATION AND/OR EXPERIENCE:

·       Possess the minimum of a Bachelor's Degree from an accredited college or university, graduate degree and/or teaching credential preferred.

·       Possess 1-3 years of events and/or volunteer management experience, preferably within an independent school. Experience managing a Parents’ Association preferred.

SKILLS AND KNOWLEDGE:

·       Model the highest standards of professionalism and create warm, uplifting and trusting working relationships marked by humor, positivity, humility, empathy, excellent emotional intelligence, extraordinary interpersonal skills, and collaboration.

·       Possess deep appreciation and passion for education and community engagement, particularly in an independent school environment

·      Demonstrate ability to manage thoughtfully the personal, political, and institutional dynamics related

   to diversity, equity, inclusion and justice issues in schools.

·       Model a growth mindset and continuous learning, and believe in the capacity for adult growth.

·       Possess and utilize leadership skills and knowledge of models of adult learning to motivate, educate and excite volunteers, staff, vendors, and, as appropriate, faculty

·       Demonstrate strong communication skills in person, in writing, by phone and through other electronic means (such as Zoom).

·       Demonstrate great individual integrity, initiative, self-awareness, commitment to personal and professional growth, ability to receive and apply feedback, and the ability to advance multiple strategic and operational priorities simultaneously.

·       Think and act strategically.

·       Organize and lead routine and special events.

·       Offer evidence of a successful track record in meeting or exceeding stated goals.

·       Knowledge of Microsoft Office, Google Suite, Blackbaud/Education Edge, and the ability to learn new and evolving technology.

·     Demonstrate adaptability, dependability, good judgment, strong social skills, impressive

communication skills in writing and speaking, and the abilities to read, assess, imagine, evaluate calculate, & make wise decisions.

COMPENSATION:

$75,000 - $90,000 per year depending on experience.

The base salary is separate from fringe benefits, such as retirement contributions, daily lunch, on-site parking, contributions to medical, dental, vision, life/AD&D plans, our generous time off policy, or potential stipends (for eligible employees). Our pay ranges are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at The Buckley School, your actual base salary will be determined by your education and experience. 

TO APPLY:

Interested candidates should submit, in a single pdf, their cover letter and resume to jobs@buckley.org. In the cover letter please explain how you have included diversity, equity, and inclusion in your work with students or colleagues.

ABOUT THE SCHOOL:

The Buckley School proudly carries on the mission of its founder, Dr. Isabelle Buckley, who in 1933 set out to provide students with an education characterized not only by academic excellence, but also a sense of self-esteem, responsibility, and character. An independent, all-gender day school for students in kindergarten through grade 12, providing students with a program based on critical thinking, creative self-expression through arts, physical development, and moral education lies at the heart of Buckley’s ethos.

At The Buckley School, faculty and staff believe in their students, see their capacity for growth, and nurture their ability to create and evaluate. Students are honored for their diverse backgrounds and admired for their ability to lead with empathy and courage. Inspired by its mission, the Portrait of a Graduate, Dr. Buckley’s Four-Fold Plan — education with equal emphasis on Academics, the Arts, Athletics, and Moral Education — and the Buckley Commitment of Honesty, Loyalty, Respect, Kindness, Self-Reliance, and Self-Discipline, faculty uplift students, partner with parents, and build community every day.